FAQs

FAQs for Presenters

  1. What are the guidelines for the videos?

    The video must be under three minutes (but can be shorter) and be designed to effectively convey an intervention, innovation or research’s potential impact, promise and challenges. We encourage videos to address this year's theme, Advancing STEM for All

    Videos should be created with as little technical language as possible so that it is accessible to a broad public audience, including researchers, school administrators, professional developers, policy makers, practitioners, graduate and other students, and the public at large.

    Videos can be prepared by a team or by an individual project member. The audio must be audible online. Closed captioning will be provided for all videos by TERC, the event organizers. Closed captioning is dependent on good audio quality. It is strongly suggested that final movie files are kept under 400MB, as this will make it much easier to upload to the event website. Upon submission, videos will be reviewed to ensure they meet these criteria. 

    Visit Important Information for Presenters for complete details, including:

    • Video requirements
    • Audience for your video
    • Discourse during the event
    • Recognition of videos and Facilitators' Rubric 
    • Moviemaking Guide
  2. When does the video have to be submitted for this event?

    The website will be open for uploading videos from January 25 – April 28. All submissions will include the video, completed presenter(s) bio information, completed presentation information, as well as a completed permission form. Upon approval of registration, presenters will receive an email with details about logging in to the website and submitting their videos. Submissions must all be completed by Thursday, April 28 at 5PM EDT. 

  3. What are the steps and instructions for submitting my video presentation?

    To upload a presentation during the submission period (January 25 - April 28),  login using the information in the email you received confirming your registration. Use the “Submit Presentation” button. If you have any co-presenters, they can also login and help complete these ‘submit presentation’ steps (once you have added them in the Presenter step):

    Presenter(s) bio info: In this step, lead presenters will need to verify the information that was provided during registration and add any further required information, including a photo. If there is a co-presenter(s), you will need to add their name(s) to invite them as a co-presenter(s) for your presentation. Once invited, they can login to complete their information and help with these steps. You can also make updates for them.

    Presentation info: All information about the video presentation should be verified and completed including the title, description, and other details about your project.

    Upload video: The final video must be less than 3 minutes in order to qualify and final movie files should be under 400MB. While you will be uploading the final video file to our event site in this step, the file will actually reside on Vimeo and so their guidelines are our guidelines. Vimeo handles most video file types well, but for best possible conversion of your uploaded video, you can visit their video compression page for these guidlelines.

    Copyright/permission step: Please complete and sign NSF’s Permission Form. You will need to download, review, and fill out ahead of time. Once you have downloaded it, fill out the required information and provide your digital signature. (We recommend using the most up to date version of Adobe Reader to fill in this form.) When complete, save it and upload it to the site. A completed, signed form is required before your submission can be accepted. 

    Review and approve presentation: After the video has been uploaded and the presenter and presentation information provided, presenters will be able to see a facsimile of how these will be viewed online. If there are problems, a different video file can be uploaded. Make any final edits and then “approve” the video as final. Once “approved,” no further changes can be made.

    Technical Review: Once you have approved your video, your presentation will go through a technical review by our team. After the review, your presentation will be ready for the showcase event, beginning May 17. 

     

  4. What is the schedule May 17-23?

    This is an online event that will be held May 17-23. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 17

    • Members of the public and all event participants begin watching videos, commenting on presentations, and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for “Presenters’ Choice.”

    Day 2 – Day 4: May 18–20

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants and facilitators.
    • Presenters place votes for “Presenters’ Choice” (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.”
    • Facilitators must submit all voting rubrics by 12 PM EDT on Friday, May 20.

    Day 6 - Day 7: May 21-22

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants.
    • Presenters place votes for “Presenters’ Choice” (if not complete).

    Day 8: May 23

    • Last day for event participants to comment and place "Public Choice" votes.
    • Last day for presenters to submit their selections for Presenters’ Choice.
    • All voting and commenting closes at 8 PM EDT on Monday, May 23.

    May 24, 2016

    • Public Choice, Presenters’ Choice, and Facilitators’ Choice announced and posted on event website as well as on those of the represented resource centers.
    • Discussions are archived and are read-only.
    • Archived event with videos and discussions are available for viewing.

     

  5. How can I interact with other presenters?

    Visit their presentations and post comments throughout the days of the event. Vote for your favorite video presentations to help determine “Public Choice” and share work with the public at large. Presenters will also vote for four presentations that they feel show extraordinary creativity in the use of video to share innovative work to determine “Presenters’ Choice.” You may vote for your own presentation, but you must vote for three others for your votes to count. You must vote for four presentations in total.

     

  6. How are Facilitators’ Choice, Presenters’ Choice, and Public Choice selected?

    During the event, facilitators from each resource center will select a few videos, which will recognize extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.” In addition, presenters (all those who participated in creating a video) will have the opportunity to select their favorite videos to determine “Presenters’ Choice.” Finally, all public visitors to the event will be asked to vote for videos that they find most compelling. Those with the greatest number of public votes will receive “Public Choice.”

    All presentations that are selected by facilitators, presenters, and by the public will be announced on Tuesday, May 24, 2016 and will be acknowledged on this event website at the end of the showcase. They will be broadly recognized throughout the NSF and STEM Ed communities as well.

  7. Who are the facilitators?

    Each resource center has asked five facilitators from their respective communities to seed discussions and set a positive tone for constructive, collegial discourse. Groups of five facilitators are assigned to a group of approximately 10 presentations. Each facilitator group recognizes one presentation per group to detemine Facilitators' Choice. 

     

  8. What is the Rubric that Facilitators will use to determine Facilitators’ Choice?

    Facilitators will use the following rubric to determine the presentations that will receive Facilitators’ Choice recognition:

    Rubric

    1. Creatively uses video to share work with a large public audience.
    2. Provides an effective narrative that conveys the intervention, innovation, or research.
    3. Shares the promise and/or impact of the work (depending on the stage of the project).
    4. Addresses this year's theme, Advancing STEM for All. Contributes insights about broadening participation and/or improving access to STEM and CS learning experiences.
  9. How do people vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, “Public Choice” recognition will be given to the presentations that receive the most votes during the showcase event (May 17-23). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. Note that a ‘share’ counts twice as much as a ‘like.’
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by 8 PM EDT on Monday, May 23.

     

  10. How do I vote for Presenters’ Choice?

    Presenters and co-presenters have a special opportunity to select video presentations of their colleagues which they feel are most meritorious. These presentations will be recognized as "Presenters' Choice."  You can vote for your own presentation, but you must also select three additional presentations for your votes to count.  You must vote for four presentations in total.  Presenters and co-presenters are also welcome to vote for "Public Choice."

    Be sure to complete your selections by 8 PM EDT on Monday, May 23, to have your votes counted.

  11. What will happen to my presentation after the online event?

    The Videohall Showcase website with all of the videos and discussion posts will still be available for anyone to view once the event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license their submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 

  12. What will the public see?

    The public will see all of the presentations and they will be able to see and post comments to the general discussion, as well as vote in Public Choice. 

  13. Is closed captioning available for the videos?

    Yes, the TERC organizers of this event provide closed captioning for all videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  14. Who should I contact if I have any questions or if I’m having technical trouble?

    Please send an email to contact@stemforall2016.videohall.com.

FAQs for Facilitators

  1. What is the schedule May 17-23?

    This is an online event that will be held May 17-23. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 17

    • Members of the public and all event participants begin watching videos, commenting on presentations, and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for “Presenters’ Choice.”

    Day 2 – Day 4: May 18–20

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants and facilitators.
    • Presenters place votes for “Presenters’ Choice” (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.”
    • Facilitators must submit all voting rubrics by 12 PM EDT on Friday, May 20.

    Day 6 - Day 7: May 21-22

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants.
    • Presenters place votes for “Presenters’ Choice” (if not complete).

    Day 8: May 23

    • Last day for event participants to comment and place "Public Choice" votes.
    • Last day for presenters to submit their selections for Presenters’ Choice.
    • All voting and commenting closes at 8 PM EDT on Monday, May 23.

    May 24, 2016

    • Public Choice, Presenters’ Choice, and Facilitators’ Choice announced and posted on event website as well as on those of the represented resource centers.
    • Commenting on presentations ends and discussions are archived.
    • Archived event with videos and discussions are available for viewing.

     

  2. Where can I post questions, comments, or feedback to the presenters?

    You can post questions and feedback to presenters by posting comments to the discussion area on their presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions. Other participants in the event will be posting comments to these areas as well.

  3. What is the Rubric that I should use to score the videos in my group?

    You will score videos based on the following rubric. Note that you should be scoring the videos -- not discussions or the projects themselves. 

    Rubric

    1. Creatively uses video to share work with a large public audience.
    2. Provides an effective narrative that conveys the intervention, innovation, or research.
    3. Shares the promise and/or impact of the work (depending on the stage of the project).
    4. Addresses this year's theme, Advancing STEM for All. Contributes insights about broadening participation and/or improving access to STEM and CS learning experiences.
  4. How do I know which presenters are in my group?

    At the top of your screen in the black bar, you will see a shortcut to “My Presentations.” This link is present at the top of every page on the site when you are logged in.

  5. Can I communicate with the other facilitators?

    The emails of the facilitators in your group are available in your Control Panel and you should feel free to email each other as needed. You can also email the entire group by clicking “Email Group.”

  6. How do I keep track of my scores and see the scores of other facilitators?

    At the very top of every page in the black bar, you will see a link to the “Facilitator Control Panel.” The Control Panel provides a link to a summary of your scores so that you can keep track of the presentations that you have partially or fully completed. You will also see a link in the Control Panel to other faciltators’ scores within your group.

  7. Can I partially score a presentation and save what I have done?

    Yes. You can save what you have done as you go through the rubric so that you can leave and return, as necessary. To return to scoring rubrics that you have started, click “Facilitator Control Panel” in the top bar of any page.

    Once you have completed scoring a presentation and have entered scores for each item on the scoring rubric, be sure to click “save” and then “submit”  so that they can be tallied with the others. You must score all presentations within your group. If you only score some, none of your scores will be counted! These forms need to be completed by 12 PM EDT on Friday, May 20.

  8. How do I make sure that I’ve completed all of the scoring in my group?

    From the Home page, you can navigate to the My Scores summary page. Here you will see which presentations you have completed and which you have yet to do. You must score all presentations within your group. If you only score some, none of your scores will be counted!

  9. When must the scoring be complete?

    The scoring must be complete by 12 PM EDT on Friday, May 20.

  10. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  11. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, “Public Choice” will be given to the presentations that receive the most votes during the showcase event (May 17-23). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. Note that a ‘share’ counts twice as much as a ‘like.’
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by 8 PM EDT on Monday, May 23.

       

  12. Who should I contact if I’m having technical trouble?

    Please send an email to contact@stemforall2016.videohall.com.

FAQs for Guests

  1. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this,  “Public Choice” will be given to the presentations that receive the most votes during the showcase event (May 17-23). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. Note that a ‘share’ counts twice as much as a ‘like.’
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by 8 PM EDT on Monday, May 23.

       

  2. Can I post questions, comments, or feedback to the presenters?

    Yes, all guests visiting the presentations can post questions and feedback to presenters by posting to the discussion area on their presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions.

  3. Can I contact a presenter to get more information?

    You can find any contact information that has been provided on each presentation page.

  4. Who can see the questions that are posted to the presenters?

    Anyone visiting these presenters’ pages can see the questions and replies that are posted to these discussions.

  5. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  6. How can I participate in the event?

    Guests and interested members of the public are invited to browse the presentations and watch the videos provided by the presenters. You are encouraged to contribute to the discussion for each presentation by posting comments and questions. You can also vote for your favorite presentations to help determine the “Public Choice.”

  7. How can I find presentations that are interesting to me?

    Click on “Presentations” (top right of the screen) to view all presentations. Use keywords to filter presentations and view those that are in your areas of interest.